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Academic Policies

Academic Information
     Student Classification
     Academic Advising
     Attendance Requirements
     Course Substitution
     Fresh Start Option
     Academic Load

Grading Policies
     Grading System
     Grade Reports
     Grade Point Average
     Academic Good Standing
     Academic Probation
     Incomplete Work
     Repeated Courses: Credit and           Grades
     Appeals on Academic Decisions           and Grades
     Withdrawal Policy
     Credit Bank

Academic Honors
     Semester Honors
     Honors at Graduation
     Graduation Requirements
     Associate Degrees: Multiple

Other Academic Policies
     Credit By Examination
     Independent Study
     College Level Examination           Program

Student Classification

A full-time student is one who registers for 12 or more credits and/or effective credits per semester. All others are considered part-time. Both full- and part-time students may qualify for academic honors.

Academic Advising

The purpose of the Academic Advising Program is to provide students with information about courses, programs and careers to facilitate the fulfillment of their educational and career goals. Students who have completed the admissions procedures and are enrolled in a program, or who have indicated a program preference, or who have accumulated 18 credits, are assigned to an Academic Advisor. Students must meet with their Advisor in order to complete a Program Planning Worksheet and be eligible to take advantage of early registration. College Counselors will continue to assist students with personal issues and meet with students who have not been assigned an Advisor.

Attendance Requirements

For the learning process to be effective, attendance at every class is expected. Each faculty member is responsible for determining whether a student has met the attendance requirements of the course. Generally, the following guidelines are used by the faculty to assist them in determining whether the student has satisfied the attendance requirement of a course. The guidelines are not obligatory upon the faculty member, and their use to determine the final grade is at the discretion of the faculty member.

  1. If the equivalent of more than one week's classes is missed through unexcused absences in one semester, the student will not have satisfied the attendance requirements for the course.

  2. Excused absences may be granted by a faculty member if substantiated by documentation. Faculty members may use their discretion in determining the effect excused absences will have on a student's grade.

All responsibility for making up work missed due to absence rests with the student.

Course Substitution

Possible reasons for substituting one course for another, required, course might be that:

  1. A student entered the college when a particular course was required and offered, but requirements have changed and the course has not been offered for several semesters and no plans are made for offering it soon;

  2. A student might have taken two statistics courses at another college and wishes to use one of these transferred in courses to meet a mathematics requirement.

Course Substitution Request forms are available after consultation with a counselor. Since several signatures are required, students should plan well ahead of registration for an upcoming semester, or for graduation, to allow time for completion of the process.

Requests for course substitution must be approved by the appropriate academic division/department head and the Academic Dean.

Fresh Start Option

Capital Community College has a policy called Fresh Start, which allows students who have not attended college for a period of two or more years and who have a poor academic record, to refresh their Grade Point Average (GPA) and develop a more favorable academic record. Students should apply for enrollment under Fresh Start by meeting with a Counselor at the time of readmission to the college to determine their eligibility and academic status for re-entry into the college under the Fresh Start program.

Academic Load

The credit is the basic unit used at Capital Community College. One credit usually requires one class period of 50 to 55 minutes, and two hours of preparation outside of class, each week for a semester's duration. A full course load normally will consist of 12 to 16 credits (4 to 5 courses), depending upon the student's major and degree of academic preparation.

Incoming students, both transfer and those without prior college experience, develop their programs of study at the time of entry, in consultation with a counselor and/ or academic advisor.

Students who wish to exceed the suggested maximum of 16 credits must apply to the Academic Dean for permission, prior to registration.

Grading System

The college uses the following grading system to indicate student performance and has assigned quality points for the purpose of computing numerical grade point averages:

Grade Quality Point Value Grade Quality Point Value
A 4.0 C 2.0
A- 3.7 C- 1.7
B+ 3.3 D+ 1.3
B 3.0 D 1.0
B- 2.7 D- 0.7
C+ 2.3 F 0.0

AU = Audit (not for credit) - Students may change from credit to audit and from audit to credit during the first four weeks of classes
AW = Administrative Withdrawal - Awarded by faculty any time during the semester, after the add/drop period
CW = Administrative Withdrawal for Unsatisfactory Clinical Performance
EX = Exempt - Credit by portfolio exam or non-collegiate learning
I = Incomplete - Students have nine weeks into the next semester to complete, with permission of the instructor
NQ = Not qualified to proceed in discipline
TR = Transfer
P = Instructor's option for non-credit
R = Repeat - Designates a repeated class
U = Unresolved grade
W = Withdrawal


  1. The grading system for Developmental Mathematics and Developmental English courses uses Grades A through C-, followed by an O, as shown above, and NQ (D+, D, D- and F are not used). NQ indicates that the student has not met the minimum requirements of the course and is not yet qualified to enroll in any course for which that developmental course is a prerequisite.

  2. The use of + or - is at the option of the instructor. Passing grade point averages range from 1.0 to 4.0. A student who receives a grade of D or D+ in a course is discouraged from enrolling in other courses in that discipline. Furthermore, in some disciplines or programs, a student receiving a grade below C (2.0) in a course may be prohibited from enrolling in other courses in the given discipline or from remaining in a given program.

Grade Reports

Students may be given mid-semester grades at the discretion of the faculty member. These grades are not entered on the permanent record. At the end of each semester, a grade report, including a QPA and a CPA, is mailed to each student's home address.

Grade Point Averages

Quality Point Average (QPA) is a numerical value put on a student's work for a given semester.

Cumulative Point Average (CPA) is a numerical value put on a student's work over his/her college career - usually two or more semesters.

The numerical weight (quality points) allocated to each grade is multiplied by the credits assigned to each course. For example, a grade of C in a three-credit course will earn six quality points (3 x 2). The total number of quality points earned in a semester is divided by the total credits attempted, to produce the QPA.


C 2 Times 3 = 6
D 1 Times 3 = 3
A 4 Times 4 = 16
A 4 Times 3 = 12
B+ 3.3 Times 3 = 9.9
  16 = 46.9
Forty-six point nine quality points divided by 16 credits equals a QPA of 2.931.

The Cumulative Point Average (CPA) is determined by dividing the total number of quality points by the total number of credits a student has undertaken at Capital. Credits earned at other institutions, although acceptable at Capital for transfer credit, are not normally used in computing the CPA.

Academic Good Standing

In order to be considered in good standing, a student must meet both of the following requirements:

  1. The student must attain an overall Grade Point Average minimum as indicated in the table below:
    1. 1.500 after 12 completed credits*
    2. 1.700 after 30 completed credits*
    3. 1.900 after 45 completed credits*
    4. *Audited courses are excluded.

  2. The student must satisfactorily complete a minimum of 50% of the credit hours for which he/she registered. This standard will be applied for students who are registered for courses past the drop period in any semester. It will be applied when the student first completes 12 or more credits, and each semester thereafter in which he/she is registered. Summers will be considered as one semester, even if the student takes courses in more than one summer session. Satisfactory completion includes grades of A, B, C, and D. Grades of I and W, as well as F, indicate that the requirements for successful completion of the course have not been fulfilled.

    Satisfactory completion includes grades of A, B, C, and D.

    Grades of I and W, as well as F, indicate that the requirements for successful completion of the course have not been fulfilled.

    2.000 for all courses taken is necessary for graduation in degree programs; 2.000 for all required courses is necessary for graduation in certificate programs.


Students who do not achieve the necessary overall Grade Point Average and satisfactorily complete the required number of credit hours for the semester will be warned that their grades do not meet minimum standards. Evidence of special circumstances may be considered in applying this policy. Special circumstances, to be considered on an individual basis, may include but are not limited to: obligations of employment; military, personal, or family matters; documented medical problems. Students who feel that they might fall into this category should provide documentation to the Dean of Student Services.

Academic Probation

Students who are on academic warning and who fail to achieve the minimums outlined in a. and b. of the Academic Good Standing Section at the close of the next block of 12 or more credit hours will be placed on academic probation. These students are restricted to a maximum of seven credits per semester until the overall Grade Point Average is raised to the minimum and at least 50% of the credits attempted are completed successfully.

Incomplete Work

An incomplete grade may be awarded if, in the instructor's judgment, a student is unable to complete sufficient requirements for a course or laboratory to allow an evaluation of the student's understanding of the material.

The coursework must be completed by the end of the ninth week of the term following the close of the course. This deadline can be extended at the discretion of the instructor, who will notify the Registrar in writing, but in no cases beyond the end of the semester.

At the end of the nine weeks, or, in the case of extensions, at the end of the extended periods, the "Incomplete" will automatically become "F" if the coursework has not been satisfactory.

Repeated Courses: Credit and Grades

All courses required for graduation, if failed, must be repeated until passed with a grade of "D" or better. A student may not repeat a course for credit when a grade of "C" or better was earned; such a course may be repeated for an automatic grade of Audit. If a course in which an "F" or a "D" is repeated and passed, only the higher grade is calculated in the Quality Point Ratio, although the lower grade remains on the transcript.

Any repetition of a previously taken course will not confer credit if credit for the course was transferred from another institution. Courses for which a student has received "W", "AW", or "AU" are not affected by this policy.

Appeals on Academic Decisions and Grades

A student who believes he/she has been evaluated or graded inaccurately and wishes to appeal should take the following action:

The student should first confer with the faculty member concerned, no later than 15 days after the student has become aware of the decision or grade. If the student is not satisfied with the outcome of that conference, or if the faculty member is not available, the student may submit a written appeal within 30 days to the Academic Dean, who will consult with the faculty member and the relevant academic division director or department chair. Further appeal may later be made, if the student wishes, to the President of the college, whose decision shall be final.

The appeals process is described in detail, including deadlines and other requirements, in Section 3: Review of Academic Standing in the Policies on Student Rights and Discipline section of the Capital Student Handbook.

Withdrawal Policy

A student may withdraw up to the final day of the eighth week of class. After that, he/she may withdraw with written permission of the instructor until the last day of class. The final examination period is not considered as a class day.

A student should take the responsibility for initiating a withdrawal by using the applicable form. This form may be obtained from a Counselor, Academic Advisor or the Registrar's Office. It is in the best interest of the student to discuss a withdrawal with a Counselor and/or the instructor and obtain their signature on the withdrawal form. The completed withdrawal form is turned in to the Registrar's Office.

The student transcript will reflect a "W" for each course from which he/she withdraws. There is no academic penalty for withdrawing from a course. If the course is a graduation requirement, it must be taken and passed.

The student who does not complete a withdrawal form or who exceeds the absence limit or who is a no-show (not attending class), may be assigned a grade of "AW" at the discretion of the instructor. The student who does not initiate a withdrawal and who, in the instructor's judgment, should not be given an "AW" will be assigned a performance grade (A-F or I) based on work completed.


A student may request audit status from the Registrar at the time of registration. An audited course confers no credit, grades or quality points. Auditors pay for the course at the same rate as students taking the course for credit.

A student wishing to change from credit status to audit or from audit to credit after the second week of classes has begun must first obtain and complete the appropriate form from the Registrar and seek written permission of the faculty member of the course.

Changes from credit to audit or audit to credit are not permitted after the fourth week of classes.

Although auditors customarily do not take the examinations or other academic exercises required in the course, details of the auditor's participation in class activities may be determined by prior agreement between the student and the faculty member.

Credit Bank

High school students have the opportunity to bank credits for future enrollment in a Connecticut Community College.

Semester Honors
  • Dean's List
    Full-time students who attain a QPA of 3.200 or more during a given semester are eligible for the Dean's List. Non-credit courses and courses taken at other colleges are not included for this purpose. Part-time students are awarded Dean's List status upon the accumulation of 12 or more credits with a CPA of 3.200 or higher, and at the completion of each additional block of 12 or more credits thereafter. Non-credit courses are not included for this purpose.

  • College Scholars
    Full-time students who have achieved a CPA of 3.200 or higher for a period covering two or more successive semesters are eligible for the designation College Scholar, and for each full-time semester thereafter. Part-time students who have achieved a CPA of 3.200 or higher for 24 or more consecutive credits are eligible for the designation College Scholar and for each 12 consecutive credits thereafter.

To be eligible for placement on either list, in addition to the above QPR and credit requirements, students must also meet the following conditions:

  1. There must be no "F" grades for the semester under consideration.
  2. There must be no "I" grades for the semester under consideration.
  3. A "W" notation is not disqualifying if the student's graded course load equals or exceeds 12 credits.
Honors at Graduation

The Valedictorian is the graduating degree student, either full- or part-time, who at the time of graduation has the highest CPA.

The Salutatorian is the graduating degree student, either full- or part-time, who has earned the second highest CPA.

In awarding these honors, ties may be broken by a comparison of the number of credits earned by each student at Capital in relation to the number of transfer credits each has been awarded, if any. To be considered for honors at graduation, candidates must have completed at least 30 credits of standard courses at this institution. Nonstandard courses include, but are not limited to, Credit by Examination, College-Level Examination Program, independent study, and telecourses.

All graduating degree students, full or part-time, are eligible for consideration for the following honors at the time of graduation:

  • A student who has earned a CPA of 4.00 shall be appropriately recognized as graduating with Highest Honors and receive the Board of Trustees' Medallion at Commencement.

  • Students with a CPA of 3.900 may be graduated Summa Cum Laude.

  • Students with a CPA of 3.600 or higher may be graduated Magna Cum Laude.

  • Students with a CPA of 3.400 or higher may be graduated Cum Laude.

All honors bestowed at graduation will be recorded on the students' academic records.

Graduation Requirements

Capital Community College is authorized by the State of Connecticut to award the degrees of Associate in Arts (AA) and Associate in Science (AS).

To be considered eligible for graduation, a student must be enrolled in a degree program and have completed all requirements of the program, with an overall GPA of 2.000 or higher. In computing a GPA for awarding a degree, grades in all courses taken at Capital are averaged.
(See page 15, section 5, Acceptance of Transfer Credit at Community Colleges Policy 3.17.1 of Board of Trustees of Community Colleges.)

Students enrolled in certificate programs must achieve a GPA of 2.000 or higher only for those courses required for the certificate.

Applications for graduation, whether for a degree or a certificate, must be filed with the Counseling Center during the spring semester before the degree is awarded.

Students must have fulfilled all financial obligations to the college.

Associate Degrees: Multiple

Policy 3.3.5 of Board of Trustees of Community Colleges

  1. A student who already holds an academic degree may earn a second degree in a different curriculum at a community college. Such a student shall be treated similarly to a transfer student with respect to minimum number of credits he/she must take for the second degree. This will require that a student meet all program requirements and earn at least twenty-five percent of the minimum requirements for the new curriculum at the college through which the second degree is to be conferred.

  2. A student may earn two degrees simultaneously at a community college by fulfilling all requirements stated above.

  3. Requests for additional degrees beyond the second require prior approval from the Academic Dean. Students who receive approval must then complete all program requirements, including earning at least twenty-five percent of the minimum requirements for the new curriculum at the college through which the degree is to be conferred.

  4. Completion of the requirements of an additional program option does not constitute a different degree.

Adopted May 15, 1978
Amended October 19, 1987

Credit By Examination

The college will grant academic credit for certain of its courses based upon the successful completion of an examination rather than traditional classroom experience. This Credit by Examination (CBE) program is intended to complement CLEP and, therefore, CBE will be offered in subject areas not included in the CLEP program.

The following rules govern CBEs:


  1. The applicant must be in a degree program and be currently admitted or registered at the college.
  2. The student must evidence sufficient experience and knowledge in the subject area concerned to warrant undertaking the CBE.


  1. The student must submit a formal application, which must be approved by an appropriate faculty member, the Registrar, and the division director or department chair concerned.
  2. The examination will be entirely or in major part written. Exceptions may be approved by the Academic Dean in certain cases in which an oral examination better demonstrates the student's proficiency.
  3. CBE is not considered part of the student's current semester academic load when determining that student's status as a full- or part-time student.
  4. The course being requested by the student must be part of the college's regular course offering.
  5. The student may not have completed, nor be currently enrolled in, a more advanced sequential course in the same discipline.
  6. CBE may not be undertaken in a course which the student previously failed at the college, or in a course for which a student has already received credit.
  7. CBE may be undertaken only once for the same course.
  8. Examinations shall be scheduled within the first three (3) weeks of any academic term during the regular academic year.
  9. No examination may be given to a student who is in the last semester before graduation.
  10. A CBE may not be given if a CLEP is available.


  1. A student interested in a CBE must petition the appropriate faculty member. The faculty member will interview the student and, if in agreement with the petition, the student must then submit a formal application, which must be signed and approved by the Registrar to ensure that the student has not previously attempted the CBE. The form is then forwarded for approval to the division director or department head.
  2. An evaluation fee must be paid at the Business Office before the examination is administered.

All CBEs will be graded on a pass/ fail basis, with a pass being a "C" or better. Pass/fail has no numerical value. A pass will be recorded as credits earned by CBE and will not affect the student's grade point average. A failing grade will not be recorded.

Independent Study

An independent study project is the study of a particular topic or set of topics under the supervision of a full-time faculty member, who determines if the student is qualified to undertake the project. At least six earned credits in this discipline must have been taken at Capital (other independent study credits will not be counted as part of the prerequisite six).

A written study outline (a contract) must be submitted by the student, and approved in writing by the faculty member involved, the department/division head, and the Academic Dean, with a copy filed in the Counseling Center prior to registration (General Fund Fees and tuition will be charged).

The number of credits for which the student may register (one, two or three) will be determined by the faculty member and the other members of the department. Independent study credits in any department may be taken in more than one semester, but no more than six such credits may count toward an associate degree. Once the number of credits is determined by the student and faculty member, and the student is registered, the number of credits may be changed only with approval of the faculty member, the department/division head, and the Academic Dean.

Registration for an independent study project must be completed within one week of the scheduled beginning of classes in any given semester. The project must normally be completed within a year of registration.

College Level Examination Program

The College Level Examination Program (CLEP), designed by the College Entrance Examination Board, is a basis of granting credit for knowledge gained through non-traditional means, such as work experience or independent study. CLEP examinations are of two types:

  1. The General Examinations cover in a broad and generalized way five academic areas: humanities, mathematics, natural science, English composition, and social sciences/history. Capital will grant six credits in each of the five to any matriculated student who passes.

  2. The Subject Examinations measure the student's knowledge in specific academic fields. There are 40 or more such examinations, some of which carry three credits and some six.

In both the general and subject examinations, CLEP credits are similar to transfer credits: no grade is concerned; no quality points are involved, and, as a result, there is no effect on the student's CPA.

When CLEP credits are awarded, they will be recorded in terms of Capital equivalent courses. There will be a notation indicating that CLEP was the basis of credit award.

For further information about CLEP, consult the Registrar.


Transcripts are provided at a charge of $3.00 each, but students must meet all financial obligations to the college before they will be issued. Official transcripts are mailed directly from the College to third parties; unofficial transcripts are mailed to students for their personal use.

Transcripts may be requested in person in Room 101 on the Flatbush campus or in Room 110 on the Woodland campus. Requests may be submitted in writing, along with a check payable to Capital, to:
Registrar's Office-Transcripts,
Capital Community College,
950 Main Street, Hartford, CT 06103

Transcript requests should include: Student's name, current address, Social Security Number or student's identification number, and student's signature.

Under normal circumstances, a notice of ten working days for processing is required.



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